Should follow-ups stay in the same thread?

Same-thread follow-ups preserve context, but a fresh subject can help if the original thread is stale.

What is a good follow-up cadence?

A practical sequence is day 0, day 3 or 4, and day 7 or 8 with shorter messages each step.

Follow-upTone: professional

Follow-Up After Proposal Sent

Follow-up focused on proposal clarity and decision support.

36% avg. open rate11% reply rate79 words22 sec read

Follow-Up After Proposal Sent email template thumbnail

Subject Line

Any questions on the proposal?

Email Body

Hi {{first_name}},

Checking in on the proposal I sent over for {{project_name}}.

If helpful, I can walk through scope, timeline, and assumptions live so your team can decide faster.

Happy to adjust details where needed so this aligns with your internal priorities.

I can keep this moving without extra overhead by packaging decisions, open questions, and a recommended path in a concise update.

Would you like that update by email, or should we align quickly on a short call?

Replace all {{variables}} with your actual information before sending.

Why This Template Works

Adds context from prior touchpoints so recipients do not need to re-read earlier emails.

Introduces new value in every follow-up instead of repeating the same ask.

Gives a direct yes or no next step to reduce response effort.

Best Practices

✓Space follow-ups 3 to 5 business days apart.
✓Shorten each follow-up instead of making it longer.
✓Use one clear CTA in each message.

Frequently Asked Questions

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