Follow-upTone: friendly
Follow-Up: Meeting Reschedule
Reschedule follow-up with low pressure tone.
36% avg. open rate11% reply rate79 words22 sec read
Subject Line
Should we reschedule our conversation?
Email Body
Hi {{first_name}},
No problem if the original time no longer works.
Happy to reschedule around your availability.
To make this easy, here are two options:
1) Reply "interested" and I will send a concise next-step plan.
2) Reply "later" and I will follow up at a better time.
If helpful, I can reduce this to a simple action plan so your team can review and approve next steps faster.
Reply with your preferred approach and I will adapt immediately.Replace all {{variables}} with your actual information before sending.
Why This Template Works
1
Adds context from prior touchpoints so recipients do not need to re-read earlier emails.
2
Introduces new value in every follow-up instead of repeating the same ask.
3
Gives a direct yes or no next step to reduce response effort.
Best Practices
- ✓Space follow-ups 3 to 5 business days apart.
- ✓Shorten each follow-up instead of making it longer.
- ✓Use one clear CTA in each message.
Frequently Asked Questions
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